Event registration and research surveys privacy notice and using Microsoft applications
Careers Wales will be the Data Controller for the personal data we receive from you when you complete an event registration or a research surveys form. The data will be processed in line with the General Data Protection Regulations (GDPR).
This privacy notice explains how your personal data will be processed fairly and lawfully and in a transparent manner. Please take a moment to familiarize yourself with our privacy practices.
Data Controller
Career Choices Dewis Gyrfa Ltd trading as Careers Wales is the data controller for the personal data we process. We are registered as a data controller with the Information Comissioner's Office (ICO), registration number: Z276256.
Purpose
The purpose of this privacy notice is to provide information about how we use, collect and share the data that we hold as a company.
1. How we get the personal information and why we have it
This form collects data on event registrations or research surveys. When completing the form you will be asked to provide personal data to ensure that we can contact you or keep you informed of the events you are attending. We process your data on a consent basis (you may remove your consent at any time). When completing this form your data will be processed by Careers Wales and Microsoft. We will store your responses securely on our internal database systems. We will use this data to register your interest in attending an event or for research purposes.
We may share this information with third parties related to the event.
2. How do we keep your personal data safe?
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those of our employees who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality. We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
3. How long do we keep your personal data?
We will only keep your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
Details of retention periods for different aspects of your personal data are available in our retention policy which you can request from us by contacting our data privacy team using the contact details set out below. In some circumstances we may anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes or for reporting information to our funders in which case we may use this information indefinitely without further notice to you.
4. Individual rights
Under GDPR, you have the following rights in relation to the personal information you provide. Specifically you have the right:
- To access a copy of your own data
- For us to rectify inaccuracies in that data
- To object to or restrict processing (in certain circumstances)
- For your data to be ‘erased’ (in certain circumstances)
- To lodge a complaint with the Information Commissioner’s Office (ICO) who is our independent regulator for data protection.
The contact details for the Information Commissioner’s Office are Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF. Phone: 01625 545 745 or 0303 123 1113. www.ico.org.uk
5. Further Information
Careers Wales Data Protection Officer can be contacted in relation to data protection matters, by post at, Unit 4 Churchill House, 17 Churchill Way Cardiff CF10 2HH or Email, personal.data@careerswales.gov.wales